Memory Aids - PMBOK 4th Edition - Part 2

Project Human Resource Management Overview

• 9.1 Develop Human Resource Plan - NOO
• N - Networking
• O - Organization charts & position descriptions
• O - Organizational theory
• 9.2 Acquire Project Team - Present NAV
• P - Pre-assignment
• N - Negotiation
• A - Acquisition
• V - Virtual team
• 9.3 Develop Project Team - Ground rules In Training & Team-building Reduce Controversies
• 9.4 Manage Project Team - PIO Card for Indians

Project Communications Management Overview
Communication methods is tool & technique in all the communication management processes except identify stakeholders.

• 10.1 Identify Stakeholders - Expert System
• E - Expert judgement
• S - Stakeholder analysis
• 10.2 Plan communications - Communication methods + Requirement Traceability Matrix
• R - Requirement analysis (Communication)
• T - Technology (Communication)
• M - Models (Communication)
  
• 10.3 Distribute Information - Communication method + Information distribution tools
• 10.4 Manage Stakeholder Expectations - Communication method + Instant Messenger
• I - Interpersonal skills
• M - Management skills
• 10.5 Report Performance - Communication method + Report for Variance & Forecasting
• R - Reporting system
• V - Variance analysis
• F - Forecasting methods

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 1

Memory Aids - PMBOK 4th Edition - Part 1

One of the changes done in PMBOK 4th edition is that all the processes names are changed to reflect the verb-noun format i.e. earlier if the process name was scope control, it is now changed to control scope, earlier if the process name was Human Resource Planning it is now changed to Develop Human Resource Plan. For more changes in PMBOK Guide 4th edition read this.

Below are some tips to memorize Tools & Techniques for PMBOK Guide 4th edition processes.

Project Time Management Overview

• 6.1 Define Activities - DRTE - Defence Research Telecommunication Establishments (a part of Canadian Defence Research Board)
• D - Decomposition
• R - Rolling Wave Planning
• T - Templates
• E - Expert Judgement
• 6.2 Sequence Activities - PADS
• P - Precedence diagramming method
• A - Applying leads & lags
• D - Dependency determination
• S - Schedule network templates
• 6.3 Estimate Activity Resources - BEAPP
• B - Bottom up estimating
• E - Expert judgement
• A - Alternatives analysis
• P - Published estimating data
• P - Project management software
• 6.4 Estimate Activity Durations - TAPER
• T - Three point estimates
• A - Analogous estimating
• P - Parametric estimating
• E - Expert judgement
• R - Reserve Analysis
• 6.5 Develop Schedule - SCC WARSS or Schedule may Change With Stakkeholder's Approved Scope Change Request
• 6.6 Control Schedule - VPP WARSS

Project Quality Management Overview

• 8.1 Plan Quality - CCB Decides Strategy For Changes
• 8.2 Perform Quality Assurance - PQ
• 8.3 Perform quality control - Sensors Help In detecting Fire And Cause Remote Sirens to Play Continously

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 2

Tips for ITTO - Part - 3

7. Project Communications Management -

• Communication Planning - Carbon Copy - Communication requirement analysis, Comunications technology
• Information Distribution - ILIC - I Love Indian Curry - Information gathering & retrieval system, Lessons learned process, Information distribution methods, Communications skills
• Performance Reporting - SCIPT - Script without R - Status review meetings, Cost reporting systems, Information presentation tools, Performance information gathering and compilation, Time reporting systems
• Manage Stakeholders - I C - I see or Integrated Circuit - Issue logs, Communication methods

8. Project Risk Management

• Risk Identification - Dangerous ACID - Documentation reviews, Assumption analysis, Checklist analysis, Information gathering techniques, Diagramming techniques
• Quantitative risk analysis - DQ - Data Quest - Data gathering & representation techniques, Quantitative risk analysis & modeling techniques

9. Project Procurement Management -

• Plan purchases & Acquisitions - EMC - Essential Maintenance Contract - Expert judgement, Make-or-buy analysis, Contract types
• Plan Contracting - SE - Start to End - Standard forms, Expert judgement
• Request Seller Response - BAD - Bidder conferences, Advertising, Develop qualified seller list
• Select Sellers - only With Sufficient Information Contractor Should Engage in Procurement - Weighting system, Screening system, Independent estimates, Contract negotiation, Seller rating system, Expert judgement, Proposal evaluation techniques
• Contract Administration - BCCI is Responsible for Power Packed IPL - Buyer conducted performance review, Contract change control system, Claims administration, Inspections & audits, Records management system, Performance reporting, Payment system, Information technology
• Contract Closure - PR - Public Relations - Procurement audits, Records management system

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 1
Tips for memorizing ITTO (PMBOK 4th Edition) - Part 2

Tips for ITTO - Part - 2

4. Project Cost Management -

• Cost estimating - Daily PVR Cinema is A Boring Plan - Determine resource cost rates, Project management software, Vendor bid analysis, Reserve analysis, Cost of quality, Analogous estimating, Bottom up estimating, Parametric estimating


• Cost budgeting - CRPF - an indian police battalion - Cost aggregation, Reserve analysis, Parametric estimating, Funding limit reconciliation


• Cost control - Very Poor Performance in PMP exam Causes Failure - Variance management, Performance measurement analysis, Project performance reviews, Project management software, Cost change control system, Forecasting

5. Project Quality Management -

• Quality Planning - D Comes After B & C - Design of experiments, Cost-benefit analysis, Additional quality planning tools, Benchmarking, Cost of quality


• Perform Quality Assurance - PQ - Process Analysis, Quality audits


• Perform Quality Control - Sensors Help In Detecting Fire & Cause Remote Sirens to Continously Play - Scatter diagram, Histogram, Inspection, Defect repair review, Flowcharting, Cause & effect diagram, Run chart, Statistical sampling, Control charts, Pareto chart

6. Project Human Resource Management

• Human Resource Planning - NOO - Networking, Organizational theory, Organization charts & position descriptions


• Acquire project team - Present NAV - Pre-assignment, Negotiation, Acquisition, Virtual teams


• Develop Project Team - Ground rules in Training & Team-building Generally Reduces Controversies - Ground rules, Training, Team building activities, General management skills, Recognition & rewards, Co-location


• Manage Project Team - COPI-er - Conflict management, Observation & conversation, Project performance appraisal, Issue log

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 1

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 2

Tips for ITTO - Part - 1

1. Project Integration Management -

• Tools & Technique (T&T) - All the 7 processes in this knowledge area have Project Management methodology & Project management information system. Expert judgement is present in all the processes EXCEPT Direct & Manage project execution. Develop project charter has additional T&T - Project selection method and Monitor & control project work has additional T&T - Earned value technique.

2. Project Scope Management -

• Scope Definition T&T - PAES - Famous Indian tennis player - Product analysis, Alternatives identification, Expert judgement, Stakeholder analysis


• Scope Control T&T - VCR-C - Variance Analysis, Change control system, Replanning, Configuration management system

3. Project Time Management -

• Activity Definition T&T - PERT-D - Planning component, Expert judgement, Rolling wave planning, Templates, Decomposition


• Activity Sequencing T&T - SAPAD - Food in south indian language - Schedule network templates, Arrow diagramming method, Precedence diagramming method, Applying leads & lags, Dependency determination


• Activity Resource Estimating T&T - BEAP-P - Bottom up estimating, Expert judgement, Alternatives analysis, Published estimating data, Project management software


• Activity Duration estimating T&T - TRAP Ends - Three point estimates, Reserve analysis, Analogous estimating, Parametric estimating, Expert judgement


• Schedule Development - Project Schedule may Change With Agreed & Approved Stakeholder Scope Change Request - Project management software, Schedule network analysis, Critical path method, What-if scenario analysis, Applying calendars, Adjusting leads & lags, Schedule compression, Schedule model, Critical chain method, Resource leveling


• Schedule Control T&T - PSPSPV

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 1

Tips for memorizing ITTO (PMBOK 4th Edition) - Part 2